Pay Fees by SEPA Transfer

What is this feature for?

The "Pay fees by SEPA transfer" feature in Yoplanning allows you to generate a standard SEPA file to make mass bank transfers to your team members. This file is compatible with European banking systems.

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Steps to use the feature

Access the feature

• In the left menu, click on Administration, then select Fees.

• A list of your team members' fees is displayed.

Check the necessary information

• Member IBAN: Make sure each member has entered a valid IBAN in their profile. Without it, it will not be included in the transfer file.

  • If necessary, send the member concerned a tutorial explaining how to fill in their IBAN. Link here

Select the fees to be paid

• Browse the list of fees.

• Select the member lines you wish to pay.

• Click on the SEPA button, which appears once one or more files have been selected.

Download the SEPA file

• The SEPA file is automatically generated and downloadable.

• Download this file to your computer.

Import the file into your bank's back office

• Log in to your bank's back office.

• Import the SEPA file to initiate transfer processing.

  • Most banks automatically manage the information contained in the file, without requiring manual recording of IBANs.

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Usage tips and best practices

• Check IBANs: Make sure all members' IBANs are entered correctly.

• Bank Validation: Some banks may require additional validation after importing the file.

• Mixed Payments: For members without IBAN, please use another payment method.

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Common Problems and Solutions

No IBAN

• If an IBAN is missing, the member will not be included in the SEPA file.

• Ask this member to update their IBAN before regenerating the file.

Error while importing bank

• Check the file type you have chosen in your bank's interface for your import.

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Important distinction: "SEPA" button vs. "Pay" button

• SEPA Transfer: Generates a file to make transfers via your bank.

• Pay button: Simply updates Yoplanning to indicate that the fee has been paid, without any bank action.

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With this procedure, you can easily manage the payment of fees by SEPA transfer.