> For the complete documentation index, see [llms.txt](https://docs.yoplanning.support/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.yoplanning.support/en/yoplanning-academy/yoplanning-au-quotidien/planning-et-indisponibilites-avec-yoplanning/definir-une-indisponibilite-pour-un-membre-de-lequipe.md).

# Define unavailability for a team member

Staff unavailability allows you to mark periods during which a team member is unavailable to participate in or supervise an activity. Whether for a planned absence such as vacation, personal appointments, or training, defining unavailability ensures accurate planning and avoids scheduling conflicts.

#### [Modify or delete unavailability click here](/en/yoplanning-academy/yoplanning-au-quotidien/planning-et-indisponibilites-avec-yoplanning/definir-une-indisponibilite-pour-un-membre-de-lequipe/modifier-ou-supprimer-une-indisponibilite-dun-staff..md)

### How to Define Unavailability

1. **Access to the feature**:
   * Go to the "Unavailability" section or click on the staff member's name on the left side of your schedule to open their profile page.
2. **Adding an Unavailability**:
   * In the staff profile sheet, click on the "Set unavailability" button.
   * A window will open allowing you to define the details of the unavailability.
3. **Define Details**:
   * Choose whether the unavailability is for a single day or for several days.
   * Enter the start date of the unavailability and, if necessary, the end date.
   * Set the unavailability times for each day concerned.
   * You can also opt for recurring unavailability, for example, every Saturday during a given period.
4. **Backup**:
   * Once all the information has been entered, save the changes by clicking "add." The unavailability will then be recorded and visible on the staff schedule.

### Usage Tips and Best Practices

* **Accurate Scheduling**: Make sure to define unavailabilities as early as possible to avoid scheduling conflicts and ensure efficient resource management.
* **Communication**: Inform your team of planned absences to maintain clear communication and prevent misunderstandings.

### Common Problems and Solutions

* **Issue: Scheduling Conflicts**: **Solution:** Always check the global schedule before setting a new unavailability to avoid overlaps with already scheduled sessions.
* **Issue: Recurring Unavailability**: **Solution:** Be careful when setting up recurring unavailability to ensure that it does not extend beyond the necessary period.

**Note:** Unavailabilities are visually represented by **gray hatches** on the staff schedule, making them easier to identify. These hatches can also indicate that staff are unavailable to your team, while engaged in an activity that is not visible to you.

The display of hatching is visually differentiated depending on the **user who sets the unavailability** (staff or manager). In addition, it is possible to [**split the unavailability**](/en/yoplanning-academy/yoplanning-au-quotidien/planning-et-indisponibilites-avec-yoplanning/definir-une-indisponibilite-pour-un-membre-de-lequipe/scinder-les-indisponibilites.md) in order to further specify the time slots concerned.

By following these steps and tips, you will be able to effectively manage your staff's unavailability on Yoplanning, thus ensuring optimal planning of your team's activities.


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