> For the complete documentation index, see [llms.txt](https://docs.yoplanning.support/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.yoplanning.support/en/yoplanning-academy/yoplanning-au-quotidien/planning-et-indisponibilites-avec-yoplanning/assigner-un-ou-plusieurs-staffs-a-une-session.md).

# Assign one or more staff members to a session

The "Assign one or more staff members to a session" feature allows for efficient management of team member allocation across different scheduled sessions. This ensures that each session is supervised by the appropriate staff, guaranteeing the smooth running of the proposed sports or cultural activities.

{% hint style="info" %}
**You assign whomever you want.** This assignment is not restricted by the product settings: you can assign any team member to the session, including someone who is not listed among the product's **potential staff**. This is common practice in operations (replacements, daily constraints) and has no consequences: a session already scheduled and open for online sales remains so **regardless of the assigned staff**.

Potential staff members are used elsewhere: they determine which time slots the [AI Scheduling](/en/yoplanning-academy/yoplanning-parametrage/le-planning-ia.md) offers for sale until a session is booked, and to whom the session is automatically assigned upon reservation. To open an activity only to qualified instructors, this is where the settings are configured: [Define potential staff members for a product](/en/yoplanning-academy/yoplanning-parametrage/parametrage-produit/les-produits-qui-seront-utilises-sur-votre-planning/definir-les-staffs-potentiels-dun-produit.md) and [Assign instructors according to their skills](/en/faq/faq-pour-le-parametrage/affecter-les-moniteurs-selon-leurs-competences.md).
{% endhint %}

***

### **Steps to use the feature**

* **Assign a single staff member via the schedule:**
  * Locate the session to which you want to assign a staff member.
  * Drag and drop the session onto the schedule to move it or assign it to another staff member.
* **Edit a session to assign multiple staff members:**
  * Click on the session you wish to modify.
  * Click the pencil icon at the top of the session to enter edit mode.
* **Add staff:**
  * In the "Staff" section, add the team members who will supervise this activity. You can select one or more staff members depending on the session's needs.
* **Save changes:**
  * After selecting the staff, make sure to save your changes for them to take effect.

### **Result on the schedule**

When you assign multiple staff members to a session, you will see the sessions displayed next to each staff member's row. Clicking on any staff member within a session will open the same session, which you can then edit or pre-assign. Therefore, it is normal for the session to appear multiple times, corresponding to each assigned staff member.


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