# Staff Notification of Session Assignments

### **Introduction**

On **Yoplanning.pro**, **staff are not immediately notified** of each session assignment. This approach was adopted to **avoid notification overload** and ensure that the information transmitted is **reliable and relevant**.

**Why not send an instant notification?**

* **Multiple manipulations**: Schedules are often adjusted before being finalized. Notifying each change could result in conflicting information.
* **Notification Overload**: Too many notifications in a short period of time can create confusion and hamper effective communications.
* **User Experience**: Past attempts have shown that excessive notifications disrupt more than they help.
* **General Notification**: Once the schedule is definitively established, a general notification.

### **How Session Assignment Notifications Work**

#### **1. No immediate notifications for every change**

* **Frequent schedule changes** make instant notifications **ineffective** and error-prone.
* Staff do not receive an alert each time a session is **assigned or modified**.

#### **2. Sending a general notification once the schedule is finalized**

* **Once the schedule is stabilized**, a **one-time notification** is sent to the affected staff.
* This allows **communicating a definitive and reliable version** of the schedule, thus avoiding any confusion.

### **Tips for use and best practices**

* **Communicate clearly** with your staff about how notifications are sent.
* **Please ensure the schedule is finalized** before sending the notification.
* **Encourage staff to regularly check their schedule** on Yoplanning to anticipate their assignments.

### **Common Problems and Solutions**

* **Problem: A staff member complains about not being informed of changes in real time** **Solution**: Encourage them to **regularly consult Yoplanning** to see their assignments live.
* **Problem: Need more frequent notifications** **Solution**: Consult the article [**"Internal Communications: Email or SMS"**](/en/yoplanning-academy/yoplanning-au-quotidien/communication-interne/envoi-demail-ou-sms-aux-membres-de-lequipe.md) to adjust your internal communication strategy.

### **Conclusion**

The management of **session assignment notifications** on **Yoplanning.pro** is designed to **avoid information overload and ensure effective communication**. **By prioritizing a single notification once the schedule is finalized, you ensure that the information received by staff is always up-to-date and reliable.**


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