Staff Notification of Session Assignments

Introduction

On Yoplanning.pro, staff are not immediately notified of each session assignment. This approach was adopted to avoid notification overload and ensure that the information transmitted is reliable and relevant.

Why not send an instant notification?

• Multiple manipulations: Schedules are often adjusted before being finalized. Notifying each change could result in conflicting information.

• Notification Overload: Too many notifications in a short period of time can create confusion and hamper effective communications.

• User Experience: Past attempts have shown that excessive notifications disrupt more than they help.

• General Notification: Once the schedule is definitively established, a general notification.

How Session Assignment Notifications Work

1. No immediate notifications for every change

• Frequent schedule changes make instant notifications ineffective and error-prone.

• Staff do not receive an alert each time a session is assigned or modified.

2. Sending a general notification once the schedule is finalized

• Once the schedule is stabilized, a one-time notification is sent to the affected staff.

• This allows communicating a definitive and reliable version of the schedule, thus avoiding any confusion.

Tips for use and best practices

• Communicate clearly with your staff about how notifications are sent.

• Please ensure the schedule is finalized before sending the notification.

• Encourage staff to regularly check their schedule on Yoplanning to anticipate their assignments.

Common Problems and Solutions

• Problem: A staff member complains about not being informed of changes in real time Solution: Encourage them to regularly consult Yoplanning to see their assignments live.

• Problem: Need more frequent notifications Solution: Consult the article "Internal Communications: Email or SMS" to adjust your internal communication strategy.

Conclusion

The management of session assignment notifications on Yoplanning.pro is designed to avoid information overload and ensure effective communication. By prioritizing a single notification once the schedule is finalized, you ensure that the information received by staff is always up-to-date and reliable.